General audit process followed during fieldwork
Information needed for investment audits is requested in writing 4-6 weeks before fieldwork. Ensuring the requested information is ready for review when the auditors visit helps ensure audits can proceed efficiently for both the Approved Organisation or Transport Agency (state highways) and the auditors.
An entry meeting is held at the start of each audit visit. This is to explain the review process and identify key staff to talk to. When a technical review is involved, a significant proportion of the fieldwork will involve a drive over of the network.
A close-out meeting is held with key staff at the conclusion of the fieldwork visit. A representative from the local Transport Agency office is normally invited to also attend (if not already involved in an audit). This meeting’s purpose is to discuss all the main audit findings, raise any significant issues found, and indicate any likely recommendations to be included in the audit report.
A ‘no surprises’ approach is used so that no other audit findings or issues will be subsequently presented in the audit report unless they result from additional information that was unavailable or not presented during the fieldwork.