Prompt requests for adjustments
Monitoring of progress and forecasting of claims should provide all organisations with a view of the need to apply for an adjustment of their projects/programmes through cost scope and cashflow adjustments.
Organisations must inform their Transport Agency representative as soon as they are aware of the need for any cost scope or cash flow adjustment. This includes the release of any surplus funds that are not required to deliver the planned activity or activities.
Some organisations may be reluctant to forecast or declare surplus funds as they may need them later should the cost of the approved activity be higher than their latest forecast. The Transport Agency commits that, where an organisation declares surplus funds and later finds that it requires some or all of those funds to deliver its approved activity or activities, that organisation will have first call on available NLTF funds to enable it to complete delivery.